Documents for Schengen Visa

A Schengen visa will be granted only if certain conditions are met. When applying for the visa at the Dutch embassy, do not forget to bring all necessary paperwork. Please check with the Dutch mission whether you need to bring any documents in addition to the ones mentioned below, as this may vary.

Needed for application
The following documents are always required:

  • Passport: 
    This must be valid for at least 90 days from the expiry date of the visa
  • Documents to prove that you are able to finance your stay: 
    This could be a letter to confirm that your employer or host institution will bear the costs of your stay. Or evidence that you have enough money to support yourself . 
  • Documents to support your purpose of stay: 
    For example: An invitation or admission letter from your Dutch employer or host institution.
  • If a work permit is needed, the embassy or consulate will need to see a copy of this before issuing the visa. As your Dutch employer or host institution is responsible for this, they should be able to provide you with a copy.
  • You also have to pay a fee. This will not be refunded if your visa is rejected.

Needed for visa pick-up
When collecting your Schengen visa, you will also need to produce some documents. Once again, please check in advance if you need anything else in addition to the following:

  • Return air ticket: 
    The embassy needs this as a confirmation that you will leave the Schengen area at the end of your stay. We recommend that you delay booking your ticket until the embassy has notified you that you application has been approved.
  • Travel insurance: 
    This must be valid for the entire duration of your stay. Your policy must include medical coverage to a minimum of € 30,000.


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